JOB TITLE:  Administrative Assistant                                                             CLASSIFICATION: Non-Exempt

 

REPORTS TO:  Principal/Supervisor(s)                                                            PAY GRADE: Salary Schedule

 

LOCATION: ASSIGNED CAMPUS                                                                   DATE REVISED: 9/1/2023

 

Primary Purpose:

Work under minimum supervision to provide advanced clerical services to the building-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees, and the general public.

 

Qualifications:

 

Education/Certification:

 

• High school diploma or GED

 

 

Special Knowledge/Skills:

• Knowledge of school district organization, operations, and administrative policies
• Ability to read and comprehend instructions, correspondence, and memos
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis, and do word processing
• Ability to multi-task numerous complex administrative activities

 

Experience:

• 3 Years or more advanced secretarial experience with extensive contact with people.

Major Responsibilities and Duties:

  Clerical Support

1. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
2. Schedule appointments and maintain the administrator’s calendar.
3. Set up meetings including reserving the venue, and preparing materials.
4. Make travel arrangements including making hotel reservations and turning in conference registration forms.

 

Reception and Phones

5. Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer 

            appropriate inquiries or problems to the building administrator or other administrators.

 

Policy, Reports, and Correspondence

6. 6.  Compile pertinent data used to prepare various required state and local reports.
7. Prepare purchase orders and payment authorizations as directed.
8. Compile, maintain, and file all reports, records, and other documents as required.

Other

9.   Comply with policies established by federal and state laws and regulations, and local board policy.
10. Maintain confidentiality.
11. Follow district safety protocols and emergency procedures.
12. Perform other duties as assigned.

 

Supervisory Responsibilities:

• None

 

Equipment Used

• Standard office equipment including personal computers and peripherals

 

Mental Demands

• Work with frequent interruptions; maintain emotional control under stress

 

Physical Demands 

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)

Environmental Demands

 

• Occasional districtwide travel

 

• Normal office environment